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Visa Services

Collect applicant details and documents, then track each application.

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Overview

A portal where applicants choose a destination and visa type, submit their details and documents, and follow the status of the application. Your team reviews, updates and communicates from one place.

The problem it solves

Visa work is document-heavy and every case has a different status. Email and spreadsheets make it hard to know what is missing and what has been submitted.

Key features

Typical capabilities. We confirm the exact scope with you during discovery and build only what you need.

  • Destination and visa-type catalogue
  • Applicant forms and document upload
  • Document checklists per visa type
  • Application status tracking and notes
  • Fees, invoices and payment records
  • Reminders and status emails

Benefits

  • No missing documents

    Checklists show what has and has not been received.

  • Status in one place

    Applicants and staff see where each case stands.

  • Fewer repeat questions

    Clear forms reduce back-and-forth messages.

  • Proper records

    Fees and notes stay attached to the case.

Who it suits

  • Visa processing and travel documentation agencies
  • Travel agencies offering visa assistance with bookings
  • Corporate travel desks handling employee visas

Example use cases

  • A visa assistance agency taking applications online
  • A travel agency offering visa help with bookings
  • A corporate travel desk tracking employee visas
  • A team replacing email-based document collection

Integrations

What this can connect to, depending on your tools and access.

  • Payment services
  • Email and messaging notifications
  • Your CRM or case-handling tools, where scoped
  • Third-party visa provider APIs, subject to access

Valentis builds the application and tracking software. Visa decisions and any official submission channels remain with the relevant authorities and your own processes; connecting to a third-party visa provider depends on their API, access and the scope.

How we deliver it

  1. 1

    Discover

    We map your users, suppliers and workflow, then agree scope and phases.

  2. 2

    Design

    Screens and flows are designed and reviewed with you before build.

  3. 3

    Build and connect

    The solution is developed in phases and connected to your tools and suppliers.

  4. 4

    Launch and support

    We deploy, support the release and improve it with you.

Why Valentis

  • Travel-first experience

    Most of our work is travel software, so suppliers, rates and booking flows are familiar ground.

  • Built to integrate

    Structures that connect to the suppliers, payment services and tools you already use, where access is available.

  • Security-minded engineering

    Validation, access control and safe error handling are part of the build.

Frequently asked questions

No. We build the software your team uses. Visa decisions rest with the authorities.

Uploads are kept in protected storage with access limited by role.

Yes. Status can be shown to the applicant.

Related solutions

Planning a travel portal, booking platform or API integration?

Tell us about your business and what you want to build. We will reply by email with the next step.

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